Factual records · editable drafts
Keep evidence that survives a follow-up question
The official ST1 pages do not currently require a scored evidence upload. These records support truthful interview answers and future portfolio use. A supervisor must correct every draft before signing and should never verify wording that is not true.
ED taster or observership confirmation draft
Record organisation, department, dates and sessions; areas attended; the named supervisor; learning activity; and that the letter confirms attendance rather than independent competence.
Please edit or remove anything inaccurate. This confirms that [name] attended [Emergency Department/setting] on [dates, total sessions]. Their observed activities included [factual areas/workflows]. They discussed [learning topics] with [team/supervisor]. This letter confirms attendance and participation only and does not certify independent Emergency Medicine competence. Signed [name, role, GMC number, contact, date].
Replace the placeholders with accurate details. Any signatory must verify the statements.
QI or audit confirmation draft
Include the standard or safety problem, dates, baseline, exact personal role, intervention, repeat measurement and presentation. State plainly when a project has not closed the loop.
Please amend this draft so it is factually exact. [Name] contributed to [project] between [dates]. Their personal work was [tasks]. The team measured [baseline], introduced [change] and [remeasured / has not yet remeasured]. The result was [outcome/limitation]. [Name] presented [what] to [audience] on [date]. Signed [supervisor details].
Replace the placeholders with accurate details. Any signatory must verify the statements.
Teaching confirmation draft
State learners, need, dates, number of sessions, design and delivery role, feedback method and any change. Distinguish a single session from a programme.
Please correct any inaccurate wording. [Name] [designed/coordinated/delivered] [session/programme] for [learner group] on [dates]. Their contribution was [specific work]. Feedback was collected by [method]; the main finding was [finding] and the change made was [change]. Signed [details].
Replace the placeholders with accurate details. Any signatory must verify the statements.
Leadership or service-role confirmation draft
Record dates, how the role was obtained, responsibilities, decisions, people coordinated and outcome. A role title alone does not prove leadership.
Please use only if accurate. [Name] held the role of [role] from [dates]. Responsibilities comprised [specific duties]. They personally [decision/action], coordinating with [groups], which resulted in [outcome or current status]. Signed [details].
Replace the placeholders with accurate details. Any signatory must verify the statements.
Research contribution draft
Name the study or network, governance status, dates, local and personal responsibilities, current stage and any output. Do not imply authorship that has not been agreed.
Please edit this wording for accuracy. [Name] contributed to [study/network] at [site] from [dates]. Governance/approval was [status]. Their work comprised [recruitment/data/analysis/other exact tasks]. The study is currently [stage]; outputs are [published/accepted/submitted/none yet]. This letter does not imply authorship beyond the stated output. Signed [details].
Replace the placeholders with accurate details. Any signatory must verify the statements.
Personal example index
For each example keep date, setting, problem, your responsibility, two actions, outcome, feedback, learning and a verifier. Add one line showing which person-specification criteria it can evidence. Keep patient details fully anonymised.
Example: [neutral title] | Date/setting: [ ] | My role: [ ] | Problem/risk: [ ] | Actions: [ ] | Outcome: [ ] | Feedback: [ ] | What changed in my later practice: [ ] | Criteria: [ ] | Verifier: [ ].
Replace the placeholders with accurate details. Any signatory must verify the statements.
From understanding to practice
Put this topic into an interview answer
Use EM portfolio station for original prompts and an answer structure relevant to this topic.
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Sources