Editable factual wording
Get signatures that actually confirm what happened
Give each supervisor the underlying record and ask them to correct any inaccurate statement. The current guide requires an index sheet and verifiable evidence; check signatures, required registration numbers and removal of patient identifiers before upload.
Surgical taster or elective confirmation
Use a letter only after attending; ask the consultant to check the days and actual learning.
[Official letterhead] I supervised [name, GMC number] during a completed [specialty] taster/elective at [hospital] on [actual dates; total days/weeks]. They attended [clinic/theatre/take/MDT, only as true] and gained experience in [specific learning]. My name, GMC/equivalent registration number, signature and date are [details]. Please correct or remove any statement that your records do not support.
Replace the placeholders with accurate details. Any signatory must verify the statements.
QI or audit contribution confirmation
Include the clinical problem, your actual role in each cycle and where the change was discussed; attach slides or a project summary separately.
[Official letterhead] [Name] worked on [project title] from [dates] as [lead/contributor]. Their personal work comprised [planning, collection, analysis, intervention, re-measurement: specify only what they did]. Baseline [measure] was discussed with [local team/date]; [change] was implemented and remeasured [dates/result]. [Name] presented [which cycle/change] at [meeting/date] if true. Supervisor [name], GMC/equivalent number, signature and date. Edit factual errors before signing.
Replace the placeholders with accurate details. Any signatory must verify the statements.
Teaching programme confirmation
Record design, delivery modality, objective, dates, number of sessions and reviewed formal feedback.
[Official letterhead] [Name] helped [design/organise] [programme] for [audience] at [site] from [dates]. It comprised [number] [face-to-face/online] sessions; [name] personally delivered [number]. They contributed [objectives/organisation, as true]. Formal feedback from [number] learners or [senior observation] was reviewed by me and [accurate outcome]. Consultant [name], GMC/equivalent number, signature and date. Please remove unsupported details.
Replace the placeholders with accurate details. Any signatory must verify the statements.
Operative verification
The official format is the eLogbook consolidation report, not a substitute testimonial. Provide the actual report to the consultant for checking and obtain the required signature on every page.
Presentation or publication proof
Use the current category-specific evidence: programme or acceptance, slides/poster and attendance proof; for eligible publications, the PubMed ID or Web of Science reference and article or qualifying acceptance. A supervisor letter does not replace the required documents.
Final upload audit
Index sheet; the permitted evidence for each selected claim; readable dates, signatures and registration numbers; verified English translation if needed; no patient-identifiable details. Keep an offline copy and report upload problems at least 48 hours before the closing deadline.
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